Awards Entry Terms and Conditions

Creative Learning Guild Awards Entry Terms and Conditions

Effective on 27th September 2018

1. The Creative Learning Guild’s national awards (the “Awards”) recognise excellence in creative learning practice and are open to any individuals, organisations, institutions based in the UK.

The Awards are not open to employees or agencies of the Creative Learning Guild (“CLG”), their family members, or anyone else connected with the administration of the Awards. All entrants must have an address or a place of business in the UK.

2. Entrants to the Awards shall be deemed to have accepted these terms and conditions.

3. To enter, please follow the instructions online. Entry opens on 27th September 2018 and the deadline for entries to all categories is 14th December 2018. Entries received outside this time period will not be processed. CLG reserves the right in its absolute discretion to extend the closing date where the entries received are of insufficient quality. If you have any questions about how to enter or otherwise in connection with the Awards, please email us at with “Awards” in the subject line.

4. There are no entry fees, though only members of CLG may make a nomination.

Each member can make 2 nominations per year. If a member makes more than 2 nominations only the first two entries will be judged.

Any person or organisation may become a member at anytime by signing up via the website. There may be a subscription fee for membership, more details of which can be found in our general ‘Terms and Conditions’.

You are responsible for the cost (if any) of sending your Awards entry to us.

5. No responsibility is taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of submission of the entry is not proof of receipt. CLG reserves the right to not process entries which are illegible or those that do not include the correct amount of entered material.

6. Entries must be the original work of those submitting the application. Any evidence of plagiarism may result in the entrant being disqualified. Individuals or organisations may self-nominate and consent must be sought from any individual or organisation put forward.

7. By submitting an application form to enter the Awards, you confirm that you have the right to enter and have obtained all and any consents, permissions and authorisations that may be necessary in order for you to enter. CLG reserve the right to disqualify any entrant for the following reasons, an entrant: does not comply with these terms and conditions; has not obtained the consents detailed above; is not eligible to enter the Awards; or cannot be contacted. In the event of disqualification, CLG may select a new shortlist entrant and/or winners in accordance with these terms and conditions.

8. The panel of judges for the Awards and the criteria to be applied by the judges are set out in section 25. The judges will select from the shortlist entrants from all valid entries received in each of the 21 categories. The judging panel includes at least one member who is independent of CLG.

9. Only shortlisted entrants will be contacted by CLG.

10. Shortlisted entrants will be contacted by email (on the address provided in the application) by 16th January 2019. [If a shortlisted entrant does not respond to CLG within 14 days of being notified, their place on the shortlist will be forfeited and CLG shall be entitled to select another entrant in accordance with the process described above]. One or two representatives (dependant on category) from all shortlisted entrants will be invited to attend a Creative Learning Summit to take place in March 2019. The winners and runners-up in each category of the Awards, as chosen by the judges, will be announced at the Awards ceremony. More complete details of the Awards ceremony will be provided to shortlisted entrants at the time CLG notifies them that they have been included on a shortlist for a particular category.

11. The judges’ decision is final and no negotiations or correspondence with entrants will be entered into. Entrants must not contact, or try to contact, the judges in any way in connection with Awards or in any way try to influence the decision of the judges.

12. CLG accepts no responsibility for any costs associated with the Awards, including attendance at the Summit or costs associated with submitting entries. For the avoidance of doubt, there are no other prizes awarded to the winners, runners-ups or shortlisted entrants.

13. The winner[s] will receive an invitation to the summit, a trophy, winners logo and write up in the national Creative Learning Library. CLG accepts no responsibility for any costs associated with the prize that are not expressly included in the prize. Should a winner be unable to attend the Summit they will still win the prize. In the event a winner declines the prize, another winner will be selected by the judges using the same criteria set out at paragraph 8 and here.

14. The winners will be notified at the Awards ceremony on or after this date and given details of how to claim their prize.

15. The name of the winner, in addition to their winning entry, will be published on CLG’s website

16. The prize is non-exchangeable, non-transferable and not redeemable for cash or any other prize.

17. Winners may be required to take part in promotional activity related to the Awards and the winners shall participate in such activity on the Promoter’s reasonable request. The winners consents to the use by the Promoter and its related companies, both before and after the closing date of the Awards for an unlimited time, of the winner’s voice, image, photograph and name for publicity purposes (in any medium, including still photographs and films, and on the internet, including any websites hosted by the Promoter and its related companies) and in advertising, marketing or promotional material without additional compensation or prior notice and, in entering the Awards, all entrants consent to the same.

18. CLG accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by you as a result of entering the Awards. CLG further disclaims liability for any injury or damage to your or any other persons computer relating to or resulting from participation in or downloading any materials in connection with the Awards.

19. Nothing shall exclude the liability of CLG for death, fraud or personal injury as a result of its negligence.

20. CLG shall be under no obligation to publish or exhibit any entry.

21. In consideration of CLG agreeing to consider an entry, each entrant:

(a) grants CLG a royalty-free licence to copy, edit, display, publish, broadcast and make available their entry in any format in connection with the Awards or promotion of the Awards including Permission for your entry to be published on CLG websites and on any social media account controlled by CLG, including but not limited to Facebook and Twitter accounts (“CLG Social Media Accounts”), and you grant CLG a non-exclusive, royalty-free, worldwide licence to use and publish your Awards entry in electronic format (including on CLG Websites and CLG Social Media Accounts) and hard copy (including in CLG publications) for purposes connected with the Awards, and to adapt the entry to enable such publication (including to crop or otherwise edit it for such purposes), and you hereby irrevocably waive, for the benefit of CLG, all moral rights in the entry to which you are entitled;

(b) agrees that CLG may publish their name and/or their organisation’s name in connection with CLG’s use of the entry;

(c) warrants that the work submitted with their entry is their own or the relevant teams original work, that it is not defamatory and that it shall not infringe any third-party rights including, without limitation, privacy; and

(d) agrees that CLG may grant to its partners and/or associated companies a sub-licence of the rights licensed to CLG under these terms and conditions on such terms as CLG shall agree in its sole discretion. CLG shall use and take care of any personal information supplied to it as described in its privacy policy, a copy of which can be seen here, and in accordance with data protection legislation. By entering the Awards, an entrant agrees to the collection, retention, usage and distribution of any personal information in order to process and contact an entrant about the Awards and for the purposes set out in these terms and conditions and in our ‘Privacy Policy’

22. CLG reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, the Awards or any feature thereof with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected, or actual fraud). The decision of CLG in all matters relating to the Awards is final and no correspondence will be entered into. CLG shall not be liable for any failure to comply with its obligations relating to the Awards where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.

23. The Awards and these terms and conditions shall be governed by English law and entrants to the Awards submit to the exclusive jurisdiction of the English courts.

24. CLG shall use and take care of any personal information you supply to it as described in its privacy policy, a copy of which can be obtained on our website. By entering the Awards, you agree to the collection, retention, usage and distribution of your personal information in order to process and contact you about your Awards entry, and for the purposes outlined in paragraphs 15 and 17 above.

Judging criteria

25. We invite nominations from any member of CLG who can enter individuals and organisations based in the UK across 21 categories. Members can nominate non-members of CLG if they so wish.

26. Projects / work must have been active in past 12 months but need not have finished if outcomes can be proven.

27. Judges will assess each entry for:

  • Originality – what makes it new, unique and inspiring?
  • Value for Money– how does the cost of the work compare to the measurable outcomes?
  • Impact – how does it a) create opportunities for those who don’t have access to similar provision b) expose people to something new c) target people who have protected characteristics or experience disadvantage d) result in behaviour change or improved metrics?
  • Difference – What difference would winning an award make to practice going forward?

28. The entry questions against which applications will be assessed are as follows:

  1. What makes this persons’ / projects’ / organisations’ approach original? (1750 characters)
  2. What makes the work good value for money? (2100 characters)
  3. Why was the work needed and what impact it have, on who? (2100 characters)
  4. What difference would winning this award make to the individuals, organisation(s) and audiences involved? (1400 characters)

29. Evidence must be provided in the text of the application along with 2 photographs relating to the project. Any appendices will not be considered.

30. The winners will be announced at the Summit ceremony in March 2019


27th September 2018 - launch date

14th December 2018 - applications close

16th January 2019  - shortlisted applicants will be notified

March 2019 - Creative Learning Summit and winners announced

Good luck!